Job Offer Letter Template & Sample

Put your verbal offer in writing the right way — fill the form to build a complete employment offer letter in the standard format, then download a signature-ready PDF. Covers title, start date, comp, at-will clause, contingencies & an acceptance deadline.

Free offer letter samples (copy & paste)

Grab a ready-written example, paste it into your doc, and swap the [bracketed] placeholders for your details — or use the generator below to build and download a polished PDF. Have an attorney review before sending.

Full-time · salaried

Full-time exempt offer letter

[Date] Dear [Candidate name], On behalf of [Company], I am pleased to offer you the full-time, exempt position of [Job title], reporting to [Manager]. We were impressed by your background and are excited about the contributions you will make. Start date: [Start date] Compensation: [$Salary] per year, paid on the company's regular bi-weekly payroll, less applicable taxes and withholdings. As an exempt employee you are not eligible for overtime. Employment type: Full-time, exempt (salaried). This offer is contingent upon a satisfactory background check and verification of your identity and authorization to work in the United States (Form I-9). Your employment with [Company] is at-will, meaning either you or [Company] may end the employment relationship at any time, with or without cause and with or without notice. This letter is not a contract of employment and is not a guarantee of employment for any specific duration. Please confirm your acceptance by signing and returning this letter by [Date]. We look forward to welcoming you to the team. Sincerely, [Manager], [Company] Accepted: __________________________ Date: ____________ [Candidate name]
Part-time · hourly

Part-time hourly offer letter

[Date] Dear [Candidate name], On behalf of [Company], I am pleased to offer you the part-time, non-exempt position of [Job title], reporting to [Manager]. Start date: [Start date] Compensation: [$Rate] per hour, paid bi-weekly, less applicable taxes and withholdings. Schedule: Part-time, approximately [hours] hours per week. As a non-exempt employee you are eligible for overtime in accordance with applicable law and must accurately record all hours worked. This offer is contingent upon a satisfactory background check and verification of your identity and authorization to work in the United States (Form I-9). Your employment with [Company] is at-will, meaning either you or [Company] may end the employment relationship at any time, with or without cause and with or without notice. This letter is not a contract of employment. Please sign and return this letter by [Date] to accept. Sincerely, [Manager], [Company] Accepted: __________________________ Date: ____________ [Candidate name]
1099 · contractor

Independent contractor (1099) offer

[Date] Dear [Candidate name], On behalf of [Company], I am pleased to offer you an independent-contractor engagement as [Job title]. This letter sets out the terms of that engagement. Start date: [Start date] Compensation: [$Rate] per project, payable per the terms agreed between the parties and the attached statement of work. This is an engagement of an independent contractor and does not create an employment relationship. As an independent contractor you are not entitled to employee benefits, no income or payroll taxes will be withheld from your compensation, and you are solely responsible for paying all applicable taxes. You will determine the means and methods of performing the work. This offer is contingent upon your signing of [Company]'s confidentiality and invention-assignment agreement. Please sign and return this letter by [Date] to confirm the engagement. Sincerely, [Manager], [Company] Accepted: __________________________ Date: ____________ [Candidate name]
Intern

Internship offer letter

[Date] Dear [Candidate name], On behalf of [Company], I am pleased to offer you the position of [Job title] (Intern), reporting to [Manager]. We are excited to have you join us for this internship. Start date: [Start date] Compensation: [$Rate] per hour, paid bi-weekly, less applicable taxes and withholdings. Term: This is a temporary, non-exempt internship of approximately [weeks] weeks at about [hours] hours per week. As a non-exempt employee you must record all hours worked. This offer is contingent upon verification of your identity and authorization to work in the United States (Form I-9). Your internship with [Company] is at-will and may be ended by either party at any time, with or without cause. This letter is not a contract of employment and is not a guarantee of future employment. Please sign and return this letter by [Date] to accept. Sincerely, [Manager], [Company] Accepted: __________________________ Date: ____________ [Candidate name]
Company & candidate

The person the letter is addressed to and who signs.

One line on the key responsibilities. Keep it high-level; the full job description lives elsewhere.

Compensation

Numbers only; commas are stripped.

Reporting, location & dates

Defaults to today + 7 days, clamped before the start date.

Contingencies (make the offer revocable if unmet)
This offer is contingent upon…
Benefits summary (high-level — defers to plan documents)
Include these benefits
At-will & signer

Tunes at-will language; Montana is not at-will.

Branding (optional)

Headline compensation

$0.00Enter a pay amount to see how it is quoted.
Offer-letter completeness checklist
Preview
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Job Offer Letter Template — guide & how to use

New to this? Read How to write a job offer letter — what to include, the standard format, and the at-will & contingency clauses most people forget. · Job Offer Letter Examples · What to Include in an Offer Letter · How to Make a Job Offer · Cover Letter Template · Interview Thank-You Letter Template · Two Weeks Notice Letter Template · Daily Time Blocking Planner · Employee Onboarding Checklist

What it does

You extended a verbal offer; now you have to put it in writing without creating legal exposure. This free job offer letter template turns a handful of inputs into a polished, signature-ready letter that contains every term a proper offer must have: position title, start date, compensation quoted the right way, pay frequency, employment type, FLSA status, at-will (or independent-contractor) language, contingencies, a benefits summary, the reporting manager, work arrangement, an acceptance deadline, and a signature block. A live completeness checklist shows the ten must-have terms with check/X status, and a warnings feed flags classification and date problems before you send. Everything runs 100% in your browser.

What a job offer letter looks like — sample & format

A standard job offer letter (also called an employment offer letter) follows a predictable format: your company name and the date, the candidate's name, a warm opening line confirming the offer, then the key terms — job title, start date, compensation and pay frequency, employment type and FLSA status — followed by an at-will statement, any contingencies, a benefits summary, and an acceptance deadline with a signature block. Fill in the form above and the live preview becomes your sample offer letter in exactly that format — change any field and download it as a PDF. It's the fastest way to see a real example before you write your own.

How to use it

  1. Enter the company legal name, candidate name, and job title. Use the legal employer, not a brand.
  2. Pick the employment type. Full-time, part-time and intern render at-will + benefits; Contractor (1099) swaps in an independent-contractor clause and hides employee-only fields.
  3. Set the FLSA classification and enter the compensation amount and basis. Non-exempt leads with an hourly rate; exempt derives a per-pay-period figure from the annual salary and your pay frequency.
  4. Add the start date, expected weekly hours, reporting manager and work arrangement, then set the offer expiration date (defaults to today + 7 days, clamped before the start date).
  5. Tick the contingencies (background check + I-9 are pre-selected) and the benefits to summarize. Choose the governing state so the at-will language is correct.
  6. Optionally add a logo and accent color, then click Download offer letter PDF.

Worked example

Say you're hiring a full-time, exempt office manager at a $52,000 annual salary, paid bi-weekly.

  1. Pay periods per year (bi-weekly) = 26.
  2. Per-pay-period pay = $52,000 ÷ 26 = $2,000.00 per bi-weekly pay period — this is the headline, not the annual figure.
  3. Why not lead with $52,000? A bald annual quote can imply a guaranteed yearly sum even if employment ends early, so the letter quotes per pay period for exempt staff.
  4. FLSA floor check: $52,000 is above the federal $35,568 / $684-per-week exempt threshold, so no below-threshold warning fires. (A $30,000 exempt salary would warn.)
  5. Now switch the same role to non-exempt at $25.00/hour, 40 hrs/week: the headline becomes $25.00 per hour, with an informational estimate of $52,000/yr (25 × 40 × 52) clearly labeled "not a guarantee of hours."

Notice the rules: exempt is quoted per pay period, non-exempt leads with the hourly rate, and any annual number for non-exempt is an estimate only.

How to embed this tool on your website

No account, no coding. Copy the embed code and paste it where you want it to appear:

<iframe src="https://snaptoolsuite.com/job-offer-letter-template/?embed=1"
  style="width:100%;max-width:820px;height:1600px;border:0;"
  title="Job Offer Letter Template" loading="lazy"></iframe>

Notes & disclaimers

This tool generates a template for informational purposes; it is not legal advice and creates no attorney-client relationship. Have an employment attorney licensed in the governing state review the letter before sending — especially the at-will phrasing, contingencies, and any restrictive covenants.

The letter is an at-will offer, not an employment contract. It states the letter is not a contract of employment and is not a guarantee of employment for any specific duration. Removing that language — or adding "permanent," "long-term," "job security," or "part of the family" — can convert it into an enforceable contract.

FLSA exempt salary floor: the tool uses $684/week / $35,568/year (the 2019 rule, restored after the 2024 rule was vacated in November 2024 and the DOL issued a technical amendment in May 2026). Many states (CA, NY, WA, CO, etc.) set higher thresholds and additional duties tests, so the check is a floor, not a final determination.

Classification depends on a duties test, not just pay or the box you check. The tool cannot determine exempt vs non-exempt, or employee vs contractor, for you. Pay is quoted per pay period (exempt) or hourly (non-exempt) to avoid implying a guaranteed annual salary; any annualized figure shown for non-exempt is an estimate only.

Common mistakes this template prevents

  1. Quoting a flat annual salary as the headline — it can read as a promise to pay the full year even on early termination.
  2. Omitting clear at-will language, letting the letter read as a binding employment contract.
  3. Leaving out contingencies (background check, I-9, drug screen, references), making the offer hard to lawfully rescind.
  4. Aspirational wording — "job security," "permanent," "part of the family" — that undercuts at-will.
  5. Misclassifying a worker: calling an employee a 1099 contractor, or marking a sub-threshold role exempt to dodge overtime.
  6. No expiration / acceptance deadline, leaving the offer open indefinitely.
  7. Forgetting to state FLSA status and, for non-exempt, the duty to record hours and overtime eligibility.
  8. Promising benefits as guaranteed rather than "subject to plan documents and eligibility."
  9. Writing a bonus, commission, or equity as a flat promise ("you will receive $10,000") instead of plan-based eligibility — which can make it a binding obligation.

Frequently asked questions

What does a job offer letter sample look like?

A typical job offer letter sample opens with the date and the candidate's name, confirms the role in one line, then lists the job title, start date, compensation and pay frequency, employment type and FLSA status, an at-will statement, any contingencies, a short benefits summary, and an acceptance deadline above the signature block. Fill in the form on this page and the live preview is your sample — a complete example in the standard format that you can edit and download as a PDF.

Is an employment offer letter the same as a job offer letter?

Yes — "employment offer letter," "job offer letter," and "offer letter" all refer to the same document: the written offer an employer sends after a verbal offer, stating the role and terms for the candidate to sign and accept. This template generates all three; for a 1099 contractor it switches to independent-contractor language instead.

What must a job offer letter include?

A complete offer letter should state the position title, start date, compensation, pay frequency, employment type, at-will language (for employees), contingencies such as a background check and I-9 work authorization, a benefits summary, the reporting manager, and an acceptance/expiration deadline. The tool's live checklist tracks all ten must-have terms so you can see what is still missing before you send.

Should I quote an annual salary in an offer letter?

For exempt employees, employment-law guidance recommends quoting pay per pay period rather than as a bald annual figure, because an annual quote can imply a guaranteed yearly sum even if employment ends early. The tool derives the per-pay-period amount from the annual salary and your pay frequency (52, 26, 24 or 12 periods). For non-exempt employees the headline is the hourly rate, with any annualized number shown only as a clearly labeled estimate.

What is the FLSA salary threshold for an exempt employee?

The federal FLSA salary-level test is $684 per week, or $35,568 per year — the 2019 rule, restored after the 2024 rule was vacated in November 2024 and the DOL issued a technical amendment in May 2026. The tool warns if an exempt salary falls below this floor. Many states (CA, NY, WA, CO and others) set higher thresholds, and exempt status also depends on a duties test, not just pay.

How is an offer letter different for a 1099 contractor?

An independent contractor is not an employee. When you select Contractor (1099) the tool suppresses the at-will clause, FLSA status and employee benefits, and instead renders an independent-contractor clause stating there is no employment relationship, no benefits, no tax withholding, and that the contractor is responsible for their own taxes. Misclassifying an employee as a contractor is a top legal risk.

Why include contingencies like a background check?

Listing contingencies — background check, drug screen, reference check, I-9 work authorization, license or certification, or signing a confidentiality / invention-assignment agreement — makes the offer revocable if any condition is not met. Without them, it is much harder to lawfully rescind the offer if a candidate fails screening. The tool warns you if no contingencies are selected.

How should I word a bonus, commission, or equity in an offer letter?

Phrase variable pay as eligibility, not a promise. Use the "Variable / additional compensation" field for a bonus, commission, signing bonus, stipend, or equity, and the letter states the amount is "subject to the terms, eligibility requirements, and discretion of the applicable plan or program" and "not guaranteed" until earned. A bald "you will receive a $10,000 bonus" can be read as a binding promise; tie it to a plan instead. For equity, the actual grant, vesting and exercise terms belong in a separate equity agreement, not the offer letter.

Is this offer letter a binding employment contract?

No. The template is deliberately drafted as an at-will offer, not an employment contract. It includes language stating the letter is not a contract of employment and not a guarantee of employment for any duration. Removing that language, or adding words like "permanent" or "job security," can convert it into an enforceable contract. Montana is the one state that is not at-will; the tool swaps in good-cause language there.

Is this legal advice?

No. This tool generates a template for informational purposes only; it is not legal advice and creates no attorney-client relationship. Have an employment attorney licensed in the governing state review the letter before sending, especially the at-will phrasing, contingencies and any restrictive covenants. Classification (exempt vs non-exempt, employee vs contractor) depends on a duties test the tool cannot perform for you.

Does my data leave my browser?

No. The entire offer letter is built locally in your browser — no sign-up to preview, no server, nothing uploaded. That makes it safe for confidential candidate and salary information. A free account is only needed to download the PDF so you can save your work across all tools.

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